Automating Purchase Order Processing for
Belgrade Insulation Using Boomi
Client Overview
Belgrade Insulation is a privately owned specialist distributor of insulation and drywall systems and associated products for all construction industry sectors. Established in 1976, the company has grown significantly, opening multiple branches across the UK. Belgrade’s primary focus is quality and reliability, and it works with leading manufacturers to offer a comprehensive range of products. Their experienced team assists you in providing cost-effective solutions that comply with building regulations and codes for sustainable homes.
Business Objective
Belgrade sought an automated solution to streamline its order processing and scale operations. Manual data transformation caused delays, errors, and inefficiencies. Rockwool, the supplier, required order data in EDIFACT format via AS2, and Belgrade’s raw data didn’t support that format. Overall, the insulation distributor needed a solution that could help them scale and handle increased order volume while maintaining accuracy.
Industry
Construction
Platform
Boomi
Service
Integration
Challenges
Raw Data Storage
Purchase order data was stored in raw database format, making it difficult to process efficiently.
Format Compatibility Issues
Rockwool required orders in EDIFACT format via AS2, which the raw data couldn’t support.
Manual Processing Delays
Delayed order processing due to time-consuming manual data transformation.
High Risk of Errors
Increased chances of human errors and reduced overall efficiency from manual workload.
Transform raw data into supplier-ready formats instantly using Boomi EDI, eliminating manual work and errors.
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Automating Purchase Order Processing
We configured Boomi to fetch purchase order details from Belgrade’s database. Boomi automatically identified the relevant orders under specific conditions, such as orders selected when the supplier was Rockwool, only new orders created on the current data, and line items included when they were pending or partially fulfilled. Automating data extraction reduced the risk of error and accelerated the whole process.
Converting Data into EDIFACT Format
We used Boomi EDI to automatically transform the data extracted from Belgrade into Rockwool’s required format. By standardizing the format, we ensured that all the documents were fully compliant, which reduced rejection rates.
Securely Sending Purchase Orders via AS2
We used an AS2 connector to transform EDIFACT orders, ensuring encrypted, real-time delivery. This approach eliminated manual effort, ensured supplier compliance, maintained industry standards, and enabled seamless, secure EDI order exchange between trading partners. Our team used an AS2 connector to transform an EDIFACT order. This ensured data encryption and security, compliance with industry standards, and real-time order delivery without manual effort. It eliminated supplier compliance issues and ensured seamless EDI order exchange.
Scheduled Synchronization for Continuous Automation
Our team configured Boomi to run the process automatically every minute, eliminating the need for manual intervention. This solution ensured the new purchase orders were processed and sent to Rockwool in real-time.
Results
Error-Free Automation
Completely eliminated manual processes, reducing human errors and improving accuracy across all purchase orders.
Faster Order Processing
Quick and automation of purchase order processing by transforming data into a supplier-compatible format.
Procurement Workflow
Streamlined procurement processes, enabling smoother operations and supporting future business growth.
Technology Stack
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