Nautique Group’s Seamless Migration from
QuickBooks to NetSuite
Client Overview
Nautique Group is a leading innovative operational consulting and creative design organization that is realizing business aspirations. With 10+ years of experience, the group has a strong foundation in production, supply chain, and business consulting. The company aims to deliver impactful solutions consistently and improve organisational efficiency. Beyond this, Nautique Group also excels in creative services and offers tailored solutions for design, branding, and marketing to bring the business vision to life.
Business Objective
Nautique Group’s primary objective was to achieve seamless intercompany operations by automating financial processes and establishing precise reporting mechanisms to enhance transparency across subsidiaries, transitioning from QuickBooks to NetSuite. They also aimed to centralise operations, customise templates, and introduce user-specific roles and permissions.
Nautique Group aimed to centralize financial operations and bring consistency across subsidiaries by migrating from QuickBooks to NetSuite. Their objective included automating intercompany transactions, customizing sales and purchase templates, simplifying complex reporting structures, and introducing robust access controls to enhance operational transparency and efficiency.
Industry
Manufacturing
Platform
NetSuite
Service
Migration
Challenges
Intercompany Transactions
Intercompany transactions between subsidiaries.
PO Tracking
Linking and tracking intercompany purchase orders from external orders
Data Migration
Manual intervention to migrate item and inventory data from legacy ERP systems.
PO/Sales Restrictions
Restricted in purchase orders and standard sales templates
Reporting Complexity
Complexity in reporting for receivable and payable account management
Credit Card Handling
Handling credit card payments between parent and child subsidiaries
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Setup of NetSuite Intercompany Transactions
Our NetSuite consultants configured the intercompany feature in NetSuite, including setting up intercompany vendors, customers, and accounts. Accounting preferences and general settings were enabled to accurately record transactions. We implemented NetSuite intercompany eliminations to ensure that intercompany transactions were automatically eliminated and reconciled during period-end processing.
Connecting Intercompany Purchase Orders to Sales Orders
SuiteScripts to develop a custom button allowing users to create purchase orders from sales orders. We also added the custom fields to link and display the originating sales order for tracking.
Customizing Sales and Purchase Order PDF Templates
We implemented custom lists and fields to capture terms specific to each customer. For the design, we opted for HTML and SuiteScript to create dynamic templates in line with Nautique standards.
Developing Accounts Receivable and Payable Reports
Our NetSuite experts automated the sales and purchase order updates based on customer and vendor deposits. We used NetSuite’s SuiteAnalytics and report-building features to develop reports and calculate outstanding amounts.
Migrating Items and Inventory
Our team imported a list of items and inventory data from QuickBooks to NetSuite, using custom import maps to ensure accuracy during the migration.
Implementing Role-Based Permissions
Using NetSuite’s role and permissions management, we configured the role-specific permissions to control access.
Handling Credit Card Payments Across Subsidiaries
We created custom import maps to automate journal entry creation and record credit card payments and repayments between subsidiaries.
Results
Transaction Tracking
Improved tracking of intercompany transactions in purchase orders and sales orders
Intercompany Processing
Smooth intercompany transaction processing with NetSuite intercompany elimination and period-end reconciliations.
Dynamic Templates
Customized, professional, and dynamic PDF templates for purchase and sales orders.
Data Migration
Seamless data migration from QuickBooks to NetSuite.
Technology Stack
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